Long a standard for businesses, faxes have always required a dedicated phone line and specialized equipment. Today, though, online faxes are making faxing far more accessible for all businesses, large and small, and are making it easier for anyone to send and receive faxes any time of the day. Learn more about the advantages of online faxing to see if this is the right option for your business.
24/7 Access to Faxes
Faxes can now come in any time, day or night, whether or not there’s someone in the office. And, you can check out the fax when it’s convenient for you when you use cloud faxing. You can save the faxes, too, so you don’t have to read or deal with them immediately. If you’re in the middle of something important or getting ready to go home for the day, the fax is saved so you can check it and handle it when you have the time.
Get Faxes Wherever You Are
You no longer have to be in the office to get a fax. You don’t need a fax machine at home, either, or have to tell the sender to send it to your hotel, secondary office, or other location. It’s possible to get faxes anywhere, and if you have the app, you can get the faxes when you’re on the go. You can also send faxes from anywhere, so if there are important documents that need to be sent, you can do it right from your phone or home office.
Ensure Faxes Are Secure
No one wants their personal information to be leaked, and there may even be laws or regulations that must be followed by your business when handling client information. Encryption used by cloud faxing providers can help with this. They’ll encrypt all faxes, so client information is kept secure and can’t be discovered by anyone else.
No Maintenance or Breakdowns
With traditional fax machines, repairs were often needed. The machine would stop working, the paper would jam, or it would run out of ink in the middle of a long document that would need to be resent or reprinted after the ink was refilled. All of these issues are a thing of the past with online faxing. Since it’s digital, there’s no need to worry about having to replace the fax machine when it stops working or refilling the ink to make sure you don’t run out.
Reduced Expenses
A traditional fax machine could be a significant expense. On top of paying for a dedicated phone line for it, there was the cost of the fax machine, paper, ink, and other supplies. With the rate of inflation today, adding up the cost of paper and ink alone can be a significant expense – and one that you no longer need to worry about when you use cloud faxing services. Only print what you want to print, not every document you receive through a fax.
If you’re looking for an easier, less expensive way to handle faxes for your business, cloud faxing may be the answer. These are just a few of the top benefits of receiving faxes online, and you can not only save money but also make it possible to receive faxes even if you aren’t in the office. Take a look at service providers now to learn more.