Digital onboarding is a process where new employees are given an orientation to the company’s culture, values, and expectations via an online platform. It’s a relatively new concept, but one that is growing in popularity as more and more companies move to remote workforces.

The digitization of onboarding allows for a more streamlined process for both employers and employees.

Human resources management software provides a centralized system for new hires to access company information and documents, as well as complete any necessary paperwork. This can all be done from the comfort of the employee’s own home before their first day on the job.

The Changing Nature of Recruitment

Digital onboarding is changing recruitment in HR and employers can now target a wider range of candidates.

The increased accessibility of online job boards, social media, and alumni management software has made this shift possible. Candidates can now research potential employers and apply for jobs from the comfort of their own homes. As a result, the recruitment process has become much more efficient and cost-effective.

Digital onboarding is also changing how employers assess candidates. In the past, resumes and cover letters were the primary means of evaluating a candidate’s suitability for a role.

However, with the rise of social media, employers can now get a complete picture of a candidate’s skills, experience, and personality.

This increased transparency has made it easier for employers to identify potential red flags, such as previous job hopping or harmful online activity. As a result, employers can now make more informed hiring decisions.

Traditional vs. Digital Onboarding

The most obvious advantage of digital onboarding is that it is much more efficient and cost-effective. Printing or shipping documents is not needed, and all the paperwork can be completed online. This saves the company time and money.

Digital onboarding also allows for a more personalized experience. Employers can create custom content that applies to the individual’s role within the company. This helps to ensure that each employee clearly understands the company’s culture and values.

For managers, digital onboarding provides an easy way to keep track of each employee’s progress. HR software offers a variety of tools that allow managers to monitor employee activity and performance. This helps to ensure that each employee is on track and meets the company’s expectations.

The rise of remote workforces has made digital onboarding a necessity for many companies. It is the only way to ensure that all employees have the same understanding of the company’s culture and values. With the help of HRM software, everything can be done online, which makes it easier and more affordable to manage a remote workforce.

However, despite the many advantages of digital onboarding, there are some disadvantages and challenges that need to be considered.

  • Lack of personal interaction: In-person interactions are essential for building trust and relationships. Digital onboarding can often feel cold and impersonal. This can make it difficult for employees to bond with their co-workers and managers.

42% of UK employees believe that in-person engagement helps with onboarding,

while 34.6% declared that they understood the importance of in-person engagement, but were happy for it to be done online virtually.

  • Technical difficulties: Not all employees are comfortable with technology. Online onboarding can be complicated and confusing if not done correctly.
  • Security risks: Storing sensitive company information in an online system can create security risks. It is important to choose an HRMS system that has robust security measures in place.

The Impact of Digital Onboarding on Employee Engagement

Digital onboarding can have a positive impact on employee engagement. The ability to personalize the onboarding experience helps to ensure that each employee feels respected. This‌ leads to increased job satisfaction and motivation.

The first few weeks and months of a new job are critical for setting the tone for an employee’s entire tenure with a company. A positive onboarding experience can help new employees feel welcome, appreciated, and supported as they transition into their new roles.

Digital onboarding also allows managers to get a better understanding of each employee’s skills and experience. This helps to assign tasks that are better suited to each individual. As a result, employees are more likely to feel challenged and engaged in their work.

The increased efficiency of digital onboarding helps to free up time for managers to focus on more important tasks. This includes developing relationships with employees and providing them with mentorship and guidance. As a result, employees are more likely to feel supported and motivated.


Digital onboarding is not only changing the recruitment process in HR, but it’s also revolutionizing the way new employees are welcomed into their jobs. By automating and simplifying many of the tasks associated with onboarding, digital onboarding is making it easier and more efficient for new hires to get up to speed quickly and start contributing sooner.

In addition, digital onboarding can help reduce turnover by providing a better experience for new employees right from the start. As more companies adopt digital onboarding, it’s likely that this trend will continue to grow and have a major impact on the way HR does business.